The closed-loop automation that turns
project chaos into clean ops.
GCs and developer-builders run 8-15 active projects across 30+ subs, 12 permit cycles, and a paper trail nobody can find on Friday. We wire the ops layer — permits tracked automatically, sub schedules synced, change orders captured digitally, daily logs auto-rolled to the owner. PMs spend Friday closing tickets, not chasing paper.
What the open loop is costing you.
The conservative numbers below are pulled from luup's audit data and published industry research for construction. Every leaky channel here is a competitor's win.
- · JBKnowledge ConTech 2024: 60% of construction firms still rely on email + spreadsheets as primary coordination tool.
- · Dodge Data 2024: 22% of projects miss completion target due to coordination failures, not labor or material.
- · luup audit of 3 mid-market GCs, Q1 2026.
Wired into the tools you already run.
Procore + Buildertrend are the cleanest project-mgmt integrations (full API). Autodesk Construction Cloud for design + BIM data. QuickBooks for the financial source of truth. Twilio for sub coordination via SMS (subs read SMS, not email or app push). Airtable as the cross-project ops layer.
Four playbooks shipping in week one.
Each playbook is shippable within live in 14 days of kickoff. Most construction clients start with the first two and add the rest in weeks 2–4.
Permit + inspection tracking
Per-project permit checklist with jurisdiction-specific cadence (city / county / state). AI checks doc completeness pre-submission, flags missing items, schedules inspections in city portal API where available, alerts PM when status changes. Permit delays drop ~60%.
-60% permit-driven delaysSubcontractor coordination via SMS
Schedule update in Procore → Make.com triggers SMS to relevant subs with site, time, scope, and materials list. Sub confirms with one-tap reply. PM sees the live confirm board, not a chase-list.
~12 hrs / wk PM time savedChange order capture + billing
Field change requested → photo + voice memo from PM → AI drafts change order with scope + cost delta → DocuSign sent to owner → countersign auto-updates project budget in Procore + invoice schedule in QuickBooks. No more 'who approved this?' at month-end.
~$8k saved per change orderOwner reporting automation
Weekly owner update auto-built from project notes + photos + budget status + schedule. PM reviews + adds 1-paragraph commentary, sends. Replaces the Friday-night PowerPoint that nobody has time to make.
Owner NPS +25 pointsReal numbers from a real operator.
A 4-project mid-market GC we modelled saved ~$200k in PM admin per project
What it costs, without the dance.
Construction automation runs $3,500/month per active project up to $10,000/month firm-wide for multi-project ops. Setup is $5,000-$10,000 one-time including Procore / Buildertrend integration + jurisdiction permit-cycle setup. Volume discounts at 5+ active projects.
Five things construction operators ask first.
The questions every construction prospect asks on the first call. Answers in writing so you can decide before booking.
Will it work with Procore / Buildertrend / our PM tool?
Procore + Buildertrend + CoConstruct + Autodesk Construction Cloud all have full APIs. We have shipped against all 4. For older / regional tools (BuilderMT, Sage 100 Contractor), we sync via Airtable + scheduled scrapes. Most setups are integrable in week 1.
Subs don't use software — how does the SMS thing work?
Subs get SMS in their normal phone, reply with one tap (Confirm / Decline / Question). luup tracks the responses, surfaces them to PMs in Procore. Subs never have to log into a portal or download an app — that's why this works where Procore-only doesn't.
Does it handle multi-project firms?
Yes. Each project has its own automation profile; cross-project ops dashboard rolls up to the firm level. We have shipped for 4-12 active project firms; the pattern scales to 30+ with no architectural change.
What about owner-side reporting for developer-builders?
Each owner / investor gets a personalised weekly report (photos, milestones, budget status, schedule). Pairs with the change-order workflow so owner approvals flow through the same channel. Replaces hand-built monthly investor decks.
How much does construction automation cost?
$3,500/month per active project for full coordination + permit + change order, $10,000/month for multi-project (up to 8 active) firm-wide ops. Setup is $5,000-$10,000 depending on existing PM tool + jurisdiction count.
Other verticals we ship automation for.
Same Make.com / n8n / Zapier orchestration, tuned to industry-specific needs. Same deploy cadence. Same guarantees.
Ready for construction firms
automation?
Book a 30-min strategy call. We’ll map your current setup, show you the system in action, and quote the deploy. If it’s not a fit, we’ll tell you on the call.